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INDIRA GANDHI NATIONAL OPEN UNIVERSITY

INFORMATION PUBLISHED IN PURSUANCE OF SECTION 4(1) (b) OF
THE RIGHT TO INFORMATION ACT, 2005
 

TABLE OF CONTENTS

S.NO.
SUB-CLAUSE OF SECTION 4(1) b), of THE RTI ACT
DESCRIPTION
PAGE NO.
1
(i)
Particulars of the Organization, its Functions and Duties
01/02/10
2
(ii)
Powers and Duties of officers and employees of the University
2-2
 
3
(iii)
Procedure followed in the decision-making process, including channels of supervision and accountability
3-4
 
4
(iv)
Norms set by the University for the discharge of its functions

5-5
5
(v)
The Rules, Regulations, Instructions, Manuals and Records held by the University or under its control, or used by its employees, for discharging its functions
5-5
 
6
(vi)
Statement of the categories of documents that are held by the University or under its control

5-5
7
(vii)
The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of University’s policy or implementation thereof
6-6
 
8
(viii)
Statement of Boards, Councils, Committees or other bodies consisting of two or more persons constituted as a part of the University or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
6-6
 
9
(ix)
Directory of officers and employees of the University

6-6
10
(x)
Monthly Remuneration received by each of University’s officers and employees including the system of compensation as provided in its regulations

7-7
11
(xi)
Budget allocated to each of the University’s agencies, indicating the particulars of all plans, proposed expenditure and reports on disbursements made;
7-7
 
12
(xii)
Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
8-8
 
13
(xiii)
Particulars of recipients of concessions, permits or authorizations granted by the University
8-8
 
14
(xiv)
Details in respect of the information available to or held by the University reduced in an electronic form
8-8
 
15
(xv)
Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
8-9
 
16
(xvi)
Names, designations and other particulars of the Public Information Officers
9-9
 
17
(xvii)
Such other information as may be prescribed information related to student admission procedures,
academic programmes, examination schedules, results etc.
9-9
 
18
Annexure I
Information on rates of fees payable for seeking the information.
10-10
 
19

 
Circular

 
20

 
Status of IGNOU RTI Cell as on 31st March, 2006

 
    CHAPTER II SECTION 4(1) OF RTI ACT 2005

1. The particulars of its organisation, functions and duties.

The Indira Gandhi National Open University, the largest mega university in the world, was established by an Act of Parliament in 1985.  As on date, it serves the educational aspirations of about 1.5 million students in 34 countries, including India.  The University offers 125 Certificate, Diploma, Degree and Doctoral programmes comprising around 1000 courses. Currently, it has eleven Schools of Studies and ten Divisions at the Headquarters and a network of 58 Regional Centres, 6 Sub-regional Centres and more than 1400 Study Centres/Tele-learning centres to cater to the student requirements.
 
Organisational Structure
 
The President of India is the Visitor of the University.  The Board of Management is the principal decision making body of the University.  The authorities of the University include Board of Management, Academic Council, Finance Committee, Planning Board, Research Council, Distance Education Council and Schools of Studies.  The overall functioning of the University is managed by these statutory authorities.  Further details of the organisational structure are available at linkwww.ignou.ac.in

FUNCTIONS AND DUTIES
 
As per the IGNOU Act, the University shall endeavour to advance and disseminate   learning and knowledge by a diversity of means, including the use of any communication technology, to provide opportunities for higher education to a larger segment of the  population and to promote the educational well being of the community generally, to encourage Open University and Distance Education systems in the educational pattern of the country and to coordinate and determinate the standards in such systems.  Further details are available at link www.ignou.ac.in
 
2.The powers and duties of its officers and employees.
 
The Board of Management is the principle executive body of the University. The Vice Chancellor is the Chief Executive Officer of the University and is the ex-officio Chairperson of the Board of Management, the Academic Council, the Planning Board, the Research Council, the Finance Committee and the Distance Education Council.  The Officers of the University include the Vice Chancellor, the Pro-Vice Chancellors, the Directors of Schools and Divisions/Centres/Institutes, the Registrars, the Finance Officer, and Librarian and Information Officer. These officers exercise the powers assigned to them by the IGNOU Act or those delegated under the Statute, Ordinances or the Financial code of the University and perform such functions as are assigned to them. The specific details are available at link www.ignou.ac.in
 
3. The procedure followed in the decision making process, including channels of supervision and accountability.
 
  • The decisions are made under the provision of IGNOU Act, Statute, ordinances and the Financial Code, Administrative and Personnel Management Manual.
  • The Board of Management is the principal executive body of the University, empowered to look after the management and administration of the revenue, finances, and property of the University and the conduct of all administrative affairs.
  • The Academic Council decides academic policies of the University and gives directions on methods of instruction, evaluation, and improvement in academic standards. 
  • The Research Council is responsible for the planning, management, organization and monitoring of Research Programmes.
  • The Distance Education Council has been entrusted with the primary responsibility of promoting, coordinating and determining standards in the open and distance education system in the country.  
  • The Finance Committee has been entrusted with the responsibility of supervising the financial affairs of the University.
All the policy matters relating to the respective spheres of the above authorities are deliberated and their recommendations/decision are implemented with the approval of the Board of Management.  The implementation of the decision is made by the hierarchal structure at the school/Division/Unit levels as indicated below:
I-Non-Academic Positions
  • Junior Assistant cum Typist
  • Assistant/Sr. Assistant
  • Section Officer
  • Assistant Registrar
  • Deputy Registrar/Deputy Director
  • Joint Registrar
  • Head of the division
  • Pro Vice Chancellor
  • Vice-Chancellor
  • Board Of Management
II-Academic Position
  • Lecturer
  • Reader
  • Professor
  • Director
  • Pro-Vice Chancellor
  • Vice Chancellor
  • Board Of Management
4. The norms set by it for the discharge of its functions.The functions are regulated by the IGNOU Act, Statutes, Ordinances, the Financial Code, Administrative and Personnel Management Manual and the Rules framed by the BOM.  The Rules, Regulations and by laws framed by the Academic Council, Planning Board, Finance Committee, and Research Council are also significant policy framework for the discharge of its functions. 
 
5. The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.
The following are the manuals/regulations approved by the BOM for discharge of University functions:
  • Administrative and Personnel Management Manual
  • Financial  Code
  • Delegation of Financial Powers
  • Admission Guidelines
  • Academic Policies 
  • Project Management Guidelines 
6. A statement of the categories of documents that are held by it or under its control
  • Act, Statutes, Rules and Regulation
  • Annual Accounts and Annual Reports
  • IGNOU Profile
  • All records relating to the operations of the organisation
7. The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof.
 
The Board of Management is the apex decision making body of the University and the Academic Council, the Planning Board and the Finance Committee are represented by eminent persons from industry, academic community, professional bodies and the nominees of the Govt. of India etc. who help in the formulation and implementation of the policies and programmes.
 
8. A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
 
The composition of the authorities of the university has been briefly described under the heading organizational structure at serial 1 above.  Further details are available at IGNOU website www.ignou.ac.in.  The meetings of the bodies are open to members and special invitees only.  The Minutes of the Board, Council, and Committees are available for reference in the IGNOU library at New Delhi and are also proposed to be put on the IGNOU website.
 
9. A directory of its officers and employees: Names of officers/faculty, divisions/schools and telephone no’s are available at IGNOU website www.ignou.ac.in  under the respective headings.
 
10. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.
 
The information is as under:

Sl No.
Description
Pay Scale
1
Vice-Chancellor
Rs. 25000
2
Pro-Vice Chancellor
Rs. 18,400 –  22,400
3
Director/Professor/R.D.(Sr.Scale)/CPO
Rs. 16,400 –  22,400
4
Registrar
Rs. 16,400 -   22,400
5
Joint Registrar/Joint Director
Rs. 16,400 –  20,900
6
Dy. Registrar/Dy.Director/Reader/Sr. Software Engineer/Regional Director
Rs. 12,000 -   18,300
7
Sr. Lecturer/Asstt. Registrar(sr. scale)
Rs. 10,000 -   15,200
8
Assistant Registrar/Lecturer/Assistant Regional Director/software engineer
Rs.   8,000 -   13,500
9
Section Officer/Sr. P.A
Rs.   6,500 -   10,500
10
Sr. Assistant/P.A
Rs.   5,500 -     9,000
11
DEO-D
Rs.   5,500 -     9,000
12
DEO-C
  Rs.   5,000 -    8,000
13
Assistant/Stenographer
Rs.   4,000 -     6,000
14
JAT
Rs.   3,050 -     4,690
15
Group-D (Attendant)
Rs.   2,550 -     3,200

Allowances are also admissible to the above positions as prescribed by the University from time to time.
 
11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made.
 
The Annual Budget and Annual Accounts are finalized with the approval of Finance Committee and Division-wise/School-wise/Activity-wise allocation of funds is made. The disbursements are made by the IGNOU Head Quarters or through the Regional Centre and Study Centres, which are finally recorded in the Annual Accounts.
 
12. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
IGNOU does not operate any subsidy programmes.
 
13. Particulars of recipients of concessions, permits or authorisations granted by it.
No such scheme is prevalent in the University.
 
14. Details in respect of the information, available to or held by it, reduced in an  electronic form.
The information is stored in the related files and documents and steps are being initiated to put it on the website.  However, important information about functions and activities being performed is available in electronic form on the IGNOU website: www.ignou.ac.in
 
15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
 
Citizens have the facility to obtain information from the Chief PRO, and Student Information Centre.  The University observes five working days a week from Monday-Friday and follows the holidays pattern of the Govt. of India at the Headquarters at Delhi while in the Regional Centres provision exists for adjustment of some holidays as per the local importance.  The working hours of the University are from 09.30 a.m. to 06.00 p.m.
 
IGNOU has its Central library located in the H.Q. at Maidan Garhi, New Delhi and library facilities are also available to the IGNOU students at its Regional Centres and Study Centres located throughout the country.
Request for information can also be made with the nearest Regional Director. Regional Centre wise details are given at IGNOU web site at www.ignou.ac.in Regional Director will pass on such requests  to the H.Qrs. for necessary action.
 
16. The names, designations and other particulars of the Public Information Officers and the Appellate authorities
In terms of Section 5(1) of the Right to Information Act, 2005, the following officers of the University have been designated as the Public Information Officers and the Appellate authorities:
 
Name of the Public Information Officer/Appellate Authority

Subjects covered
Name of the Division/Regional Centre
Name of the Public Information Officer
Telephone No.
Name of Appellate Authority
Telephone No.
All matters relating to Distance Education Council
Distance Education Council
Dr. Siddhant Kamal Mishra,
Deputy Director 
29572635
29536668 (Fax)
Dr. Nalini A Lele
Director
29533340
29536668 (Fax)

17. Such other information as may be prescribed; and thereafter update these Publications every year;
Information relating to students including admission procedures, academic programmes, examination schedules, results etc. are available with the Students Registration and Evaluation Division while that relating to dispatch of course material to students is available with the Material Production Distribution Division. Important decision effecting students and about IGNOU programmes are also displayed on the IGNOU website.

For any other information of general nature, the Chief Public Relation Officer, IGNOU, Maidangarhi, New Delhi – 110068, Ph.No. 29532321 may be contacted.

Annexure-I
The rates of fees payable are as under:
 
1.  A request for obtaining information under sub-section (1) of section 6 shall be accompanied by an application fee of rupees ten by way of cash to be deposited between 11:30 hrs to 15:00 hrs except during lunch break of 13:30 hours to 14:00 hours on all working days, five days a week with Finance & Account Division against proper receipt or by demand draft or bankers cheque payable to the IGNOU, New Delhi. The amount can also be deposited in cash or paid through demand draft on banker cheque at the Regional Centre drawn at the Headquarters station of that Regional Centre.

2.  For providing the information under sub-section (1) of section 7, the fee shall be charged by way of cash to be deposited with Finance & Accounts Division against proper receipt or by demand draft or bankers cheque payable to the IGNOU, New Delhi at the following rates:-
  • Rupees two for each page (in A-4 or A-3 size paper) created or copied:
  • Actual cost or price for samples or models; and
  • For inspection of records, no fee for the first hour; and a fees of rupees five for each fifteen minutes or fraction thereof on each occasion for the same case.
3.  For providing the information under sub-section (5) of section 7, the fee shall be   charged by way of cash to be deposited between 11:30 hrs to 15:00 hrs except during lunch break of 13:30 hours to 14:00 hours on all working days, five days a week with Finance & Accounts Division against proper receipt or by demand draft or bankers cheque payable to the IGNOU, New Delhi at the following rates:-
  • For information provided in diskette or floppy, if available, rupees fifty per diskette or floppy: and For providing information in printed form at the price for such publication or rupees two per page of photocopy for extracts from the publication.