1.1

Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

(i)      Name and address of the Organization

(ii)     Head of the organization

(iii)    Vision, Mission and Key objectives

(iv)    Function and duties

(v)    Organization Chart

(vi)   Any other details-the genesis, inception, formation of the department and the HoDs from          time to time as well as the committees/ Commissions constituted from time to time have          been dealt

1.2

Power and duties of its officers and employees [Section 4(1) (b)(ii)]

(i)     Powers and duties of officers (administrative, financial and judicial)

(ii)    Power and duties of other employees

(iii)   Rules/ orders under which powers and duty are derived and

(iv)   Exercised

(v)    Work allocation

1.3

Procedure followed in decision making process [Section 4(1)(b)(iii)]

(i)     Process of decision making Identify key decision making points

(ii)    Final decision making authority

(iii)   Related provisions, acts, rules etc.

(iv)   Time limit for taking a decisions, if any

(v)    Channel of supervision and accountability

1.4

Norms for discharge of functions [Section 4(1)(b)(iv)]

(i)     Nature of functions/ services offered

(ii)    Norms/ standards for functions / service delivery

(iii)   Process by which these services can be accessed

(iv)   Time-limit for achieving the targets

(v)    Process of redress of grievances

1.5

Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]

(i)     Title and nature of the record/manual/instruction

(ii)    List of Rules, regulations, instructions manuals and records

(iii)   Acts/ Rules manuals etc.

(iv)   Transfer Policy || Transfer Orders (Academic) || Transfer Orders (Non-Teaching)

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

(i)    Categories of documents

(ii)   Custodian of documents/categories

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]

(i)     Name of Boards, Council, Committee etc.

(ii)    Composition

(iii)   Dates from which constituted

(iv)   Term/ Tenure

(v)    Powers and functions

(vi)    Whether their meetings are open to the public?                                                       No

(vii)   Whether the minutes of the meetings are open to the public?           

(viii)  Place where the minutes if open to the public are available?

1.8

Directory of officers and employees

[Section 4(1)

(b) (ix)]

(i)      Name and designation

(ii)     Telephone , fax and email ID

1.9

Monthly Remuneration received by officers & employees including system of compensation [Section     4(1)

(b) (x)]

(i)      List of employees with Gross monthly remuneration

(ii)     System of compensation as provided in its regulations

1.10

Name, designation and other particulars of public information officers

[Section     4(1)

(b) (xvi)]

(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

(ii) Address, telephone numbers and email ID of each designated official.

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

(i)  Pending for Minor penalty or major penalty proceedings

(ii) Finalised for Minor penalty or major penalty proceedings

1.12

Programmes to advance understanding of RTI

(Section 26)

(i)  Educational programmes

(ii) Efforts to encourage public authority to participate in these programmes

(iii) Training of CPIO/APIO

(iv) Update & publish guidelines on RTI by the Public Authorities concerned

1.13

Transfer policy and transfer orders

[F                No.

1/6/2011- IR dt.

15.4.2013]

 Transfer Policy || Transfer Orders (Academic) || Transfer Orders (Non-Teaching)

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]

(i)      Total Budget for the public authority

(ii)     Budget for each agency and plan & programmes

(iii)    Proposed expenditures

(iv)    Revised budget for each agency, if any

(v)     Report on disbursements made and place where the related reports are available

Foreign                      and domestic tours

(F. No. 1/8/2012- IR dt. 11.9.2012)

(i)      Budget

(ii)     Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a)      Places visited

b)      The period of visit

c)      The number of members in the official delegation

d)      Expenditure on the visit

(iii)      Information related to procurements

a)        Notice/tender enquires, and corrigenda if any thereon,

b)        Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

c)         The works contracts concluded – in any such combination of the above- and

d)        The rate /rates and the total amount at which such procurement or works contract is to be executed.

Manner of execution of subsidy programme [Section 4(i)(b)(xii)]

 

 

 

(i)         Name of the programme of activity

(ii)        Objective of the programme

(iii)       Procedure to avail benefits

(iv)       Duration of the programme/ scheme

(v)        Physical and financial targets of the

programme

(vi)       Nature/   scale   of   subsidy   /amount

allotted

(vii)      Eligibility criteria for grant of subsidy

(viii)     Details of beneficiaries of subsidy

programme (number, profile etc)

Discretionary and non-discretionary grants    [F. No. 1/6/2011-IR  dt.15.04.2013]

 

(i) Discretionary    and   non-discretionary grants/   allocations   to   State   Govt./ NGOs/other institutions                                   

(ii) Annual accounts of all legal entities who are provided grants by public authorities

 

 

Particulars        of

recipients                       of concessions, permits                          of authorizations granted    by               the public authority [Section 4(1) (b) (xiii)]

 

 

(i) Concessions, permits or authorizations granted by public authority

(ii)    For    each    concessions,    permit    or authorization granted

a)     Eligibility criteria

b)     Procedure      for      getting      the concession/ grant and/ or permits of authorizations

c)      Name and address of the recipients given concessions/ permits or authorisations

d)     Date   of   award of   concessions / permits of authorizations

`CAG    &    PAC

paras     [F             No. 1/6/2011- IR dt.

15.4.2013]

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.                          

3.1

 

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of

[Section 4(1)(b)(vii)]

[F No 1/6/2011- IR dt. 15.04.2013]

 

 

 

 

 

Arrangement for consultations with or representation by the members of the public

(i)  Relevant Acts, Rules, Forms and other documents     which     are     normally accessed by citizens

(ii)  Arrangements for consultation with or representation by

a)   Members of the public in policy formulation/ policy implementation

b)   Day & time allotted for visitors

c)   Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Public- private partnerships (PPP)

(i)   Details of Special Purpose Vehicle (SPV), if any

(ii)  Detailed project reports (DPRs)

(iii) Concession agreements.

(iv) Operation and maintenance manuals

(v)  Other documents generated as part of the implementation of the PPP

(vi)  Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the

government

(vii)  Information relating to outputs and outcomes

(viii)  The process of the selection of the

private sector party (concessionaire etc.)

(ix)    All payment made under the PPP project

 3.2

 

Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]

 

 

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i)   Policy decisions/ legislations taken in the previous one year

(ii)  Outline the Public consultation process

(iii) Outline the arrangement for consultation before formulation of policy.

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

(i)   Internet (website)

3.4

Form of accessibility of information manual/

handbook [Section 4(1)(b)]

Information manual/handbook available in

(i)         Electronic format

(ii)        Printed format

3.5

Whether information manual/ handbook available free of

cost or not [Section 4(1)(b)]

List of materials available

(i)         Free of cost

(ii)        At a reasonable cost of the medium

4.1

Language in which Information Manual/Handbook Available

[F No. 1/6/2011- IR dt. 15.4.2013]

(i) English

(ii) Vernacular/ Local Language                                        

4.2

When was the information Manual/Handbook last updated?

[F No. 1/6/2011- IR dt 15.4.2013]

4.3

Information available in electronic form [Section 4(1)(b)(xiv)]

(i) Details of information available in electronic form

(ii) Name/ title of the document/record/ other information

(iii) Location where available

4.4

Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]

(i)  Name & location of the facilities

(ii) Details of information made available

(iii) Working hours of the facilities

(iv) Contact person & contact details (Phone, fax email)

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

(i)         Grievance redressal mechanism

(ii)        Details of applications received under RTI and information provided

(iii)       List of completed schemes/ projects/ Programmes

(iv)       List of schemes/ projects/ programme underway

(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

(vi)       Annual Report

(vii)      Frequently Asked Question (FAQs)

(viii)     Any other information such as

a) Citizen’s Charter

b) Result Framework Document (RFD)                              (Not Applicable)

c) Six monthly reports on the                                              (Not Applicable)

d) Performance against the benchmarks set in the Citizen’s 

Charter                                                                                (Not Applicable)

4.6

Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt.

15.04.2013]

(i)  Details of applications received and disposed

(ii) Details of appeals received and orders issued

4.7

Replies to questions asked in the parliament [Section

4(1)(d)(2)]